A secure dataroom is a virtual room with enhanced security systems. It’s used to store and share sensitive documents during transactions, such as M&As, or due diligence. Many companies across all industries depend on secure data rooms to ensure compliance with the law and protect sensitive information from cyber attacks and other threats.
A secure data room typically has two-factor authentication. It can also allow you to view the IP address, device and location from which users are logging into. You can also set granular permissions on the types of documents and activities the user is permitted to perform. Additionally, some of the better secure data room options will allow you to restrict access to certain files by using passwords or unique link. This can prevent users from sharing documents they have access to.
Another security feature that is important is encryption in transit and at secure data room rest. This will ensure that even if the server hosting data is compromised, accessed data won’t be read by any unauthorized parties. Virtual data rooms can also use a zero trust private content network to make this available to applications and workloads so even the most sensitive data is secured on devices, in email, managed file transfer, application programming interfaces (APIs) and web forms.
In addition, a lot of secure data room providers allow you to add digital watermarks to your documents. they will be visible on PDF documents viewed online but can be easily removed using a simple program like Adobe Acrobat. Adding watermarks can be useful in helping discern if a document you downloaded is an original copy that has been altered.