A remote board meeting can be conducted through video conference calls in which board members do not physically meet. It became a popular method of conducting business during coronavirus epidemic and is likely to continue to be used post-pandemic.
Using the appropriate tools is crucial to a successful and efficient remote board meeting. All materials should be available to board members in advance of the meeting. This will reduce time and also prevent confusion during the meeting. It’s also beneficial to keep a record of the meeting, particularly if there is an abundance of discussion or if it is an extended meeting.
Encourage board members to be mindful of their surroundings when attending the meeting. Distractions like the barking of dogs, the noisy street noises or even the tiniest background noise of a television in another room could distract https://www.boardmeetingweb.net/choosing-video-calling-service-for-your-remote-board-meeting-needs and make it difficult to concentrate during the meeting. Board members should, in the ideal scenario, be able to sign in from an office with an unlocked, quiet door.
It’s essential to include a note of each board member’s attendance at the beginning of the meeting. This not only ensures that everyone is present, it also sets the tone for the meeting and lets everyone know that it’s a crucial issue. After each item on the agenda, it’s useful to solicit feedback. This encourages participation and engagement, even for remote members. The board is able to decide to act on the feedback received after the meeting, if they wish.